ISLAMIC COLLEGE OF BRISBANE
COLLEGE PARENT ADVISORY COMMITTEE
Meeting Minutes: 14th May 2008
Minutes of the third meeting of the College Parents Advisory Committee held at the Islamic College of Brisbane on Wednesday 14th May at 7pm.
Present: Osman Rane, Domenic Bof, Shameem Rane, Dr Noor, Zaffar Iqubal Khan, Fenti Forsyth
Apologies: Muhsin Ally, Leila Nur Riskiyandi, Amron Shamshir, Anwar Benjamin, Nuraan Pandie, Shirhan Ibrahim
Absent:
Quasir Nasir
1. Meeting opened at 7:05 pm with a recitation of the Holy Quran.
2. Secretary's Report Secretary moved to have the minutes of the last meeting passed. Seconded by Br Osman. Carried.
Correspondance In : Went through all feedback provided by parents as an agenda item
Correspondance Out :
None
3. Treasurers ReportIncome: $0Expenditure: $0Current Bank Balance: $41828.54 (Feb 29th)
4. Business arising from the last meeting
Approach Breakfast cereal companies for sponsorship
Brother Osman has made some changes to the sponsorship letter. These changes need to be looked at.
Provide Year Planner
Sister Shameen to pick up from Admin. One of the delays in getting out a yearly planner is the setting of the Quran competition. Usually wait on ICQ to set a date. In future will look at setting a date independent of ICQ.
Draft Letter to Member for Stretton
Awaiting Brother Anwar’s return for status
Look at having Bunnings style sausage sizzles
Carried over to next meeting
Meet with Board to see issues with complying with government requirements
Awaiting Brother Anwar’s return for status
Meet with other schools to explore grants
Awaiting Brother Anwar’s return for status
$300 cheque to be sent overseas to cover bank riba
Brother Osman to send cheque
Apply for blue card
It was stressed that this is a serious issue by Dr Noor and the committee should apply for a blue card.
Investigate what is involved in setting up a voting station
Carried over to next meeting
Investigate what is required to get access to parent email database
Sister Leila has the parents email. CPAC secretary needs to organise a time to pick up.
Investigate Calamvale Community Tuck shop and fund raising
With sister Nuraan to follow this up. The school board has approved a canteen/tuckshop.Agenda Items
Review Minutes from Board meeting
Board meeting minutes will be available to the parents. Reading through the unofficial minutes it looks like feedback from the parent has been actioned by the board. There will be increased number of cleaning staff. There also is an approval for a canteen/tuckshop.
Feedback from parents received over month
· Wasp Nest in the toilet
Need to find out which toilet had the wasp nest. It may have been an empty one since the toilets are sprayed.
· School Staff parking in pram only parking
Memo sent out to staff not to park in the pram and handicapped parking spots. When handing out the newsletter on the 20th, I saw all these parking spots were clear.
· Buses used on excursions
Comment indicating bus with seatbelts used to take students to school but without coming home. The school needs to accept the bus that is available from the charter company. Seatbelts at this time is not compulsory on a bus.
· Dust from the top car park goes down to Prep
The new prep building will be complete in August/September. Students will be moved from existing car park.
· Muslim Soccer training at school
Currently with Brother Chown.
· Curry Day
Curries are brought into school and bought by students for lunch. Seen to be a good idea. Look to incorporate this into CPAC fund raising events.
Update on Sportathon
Sportathon date set for the 24th June inshallah.
Newsletter
Newsletter has been written and was distributed on May 20th. Feedback received, need to remember that some teachers are also parents and could be missed in the distribution. To effectively hand out newsletter need at least four people.
Vending Machine
This agenda item rolled over to following meeting
Dinner
Brother Zaffar to look at date, pricing, venue, advertising and numbers.
Spring Fete
Concerns that the spring fete has been allocated the same day as the Indian Bazaar. A lot of the resources and stalls required are committed to the Indian Bazaar. Need to decide what to do going forward.
Volunteer for fire works display
Unfortunately the initial CPAC meeting was held on a public holiday and had poor attendance. There was no one available to take up this offer.
6. General Business
Alhamdulliah a $20,000 donation toward the multipurpose sports complex by some business groups now means we can look to get started.
7. The next meeting is set for Monday, 2nd June at 7pm inshallah.
8. The meeting closed at 8.00 pm with a dua.
Action Items
➔ Review amended sponsor letter (Br Domenic)
➔ Draft letter to member for Stretton concerning road markings (Br Anwar)
➔ Email Yearly planner to Sister Shameen (Sr Shameen)
➔ Get feedback from teachers on cutting down sausage sizzles for excursions and look to a monthly CPAC fund raiser (Dr Noor)
➔ Look at having a Bunnings style sausage sizzle at an external venue (Br Osman Br Anwar)
➔ Meet with other schools to explore what is involved in getting grants (BR Anwar, Sister Nuraan)
➔ Send out a $300 cheque overseas to cover interest (Br Osman)
➔ Investigate what is involved in setting up a voting station (Sister Nuraan)
➔ Get parent email database from Sister Leila (Br Domenic)
➔ Investigate Calamvale Community Tuck shop and fund raising (Sister Nuraan)
Wednesday, May 28, 2008
Thursday, May 8, 2008
ICB Minutes 14th April 2008
ISLAMIC COLLEGE OF BRISBANE
COLLEGE PARENT ADVISORY COMMITTEE
Meeting Minutes: 14th April 2008
Minutes of the third meeting of the College Parents Advisory Committee held at the Islamic College of Brisbane on Wednesday 14th April at7pm.
Present: Anwar Benjamin, Osman Rane, Domenic Bof, Shirhan Ibrahim, Nuraan Pandie, Shameem Rane, Dr Noor
Apologies: Muhsin Ally, Leila Nur Riskiyandi, Zaffar Iqubal Khan, Fenti Forsyth, Amron Shamshir Osman
Absent:
Quasir Nasir
1. Meeting opened at 7:05 pm with a recitation of the Holy Quran.
2. Secretary's Report Secretary moved to have the minutes of the last meeting passed. Seconded by Br Osman. Carried.
Correspondance In : Went through all feedback provided by parents as an agenda item
Sponsorship draft from Brother Osman
Correspondance Out :
None
3. Treasurers ReportIncome: $0Expenditure: $0Current Bank Balance: $41828.54 (Feb 29th)
4. Business arising from the last meeting
Pass the AGM minutes
Br Anwar passed the AGM minutes. Seconded by Br Osman
Approach Breakfast cereal companies for sponsorship
Brother Amron has drafted a sponsorship letter to be sent to the cereal companies. With Brother Anwar to review.
Provide Year Planner and student numbers
Student numbers are 700. Doctor Noor will email Yearly Planner to Sister Shameen.
5. Agenda Items
Line Markings On Road.
Ruling from council; due to the bend on in the road approaching the school and the 70 km/h speed limit. Cannot put pedestrian crossing on Acacia Road. Brother Anwar will draft a letter to the member for Stretton to have lines clearly marked stating the 40 km speed limit during school.
Prep Building Update
The Prep buildings’ scheduled completion is Aug/Sep 2008. Will include a modern playground. Currently looking to offload dirt dug up at the site next door.
Feedback on AGM report handout
Was a success in that we received some feedback from parent, which we will go through each CPAC meeting. The downside was a lot of parents were missed due to not handing out to students in the bus and running out of reports at the end. If we were to do this again we would need 400 sheets and at least 3 volunteers.
It would be good if we could get a list of emails that belong to the parents. The school has this but there are confidentiality laws against handing this out. Need to look at requesting from parents permission to access this list.
Feedback from parents received over month
· Playground Equipment for primary grades, poor and safe
There will be a modern playground when the prep building is complete along with two tennis courts.
· Too many students in some classes. Example 25 in grade 1H.
The school standard for class numbers is 30 students. Though this is the standard the actual class size limit is 27/28.
· Most students in the prep cannot reach the soap in the prep toilets. SOMe cannot reach the taps.
The soap will be moved. The students can use the wudu taps if thewy can not reach the toilet taps.
· No soap found in some stalls.
Did not get to this item. Will put in as an action
· Lot of mosquitos in the toilet
The pit where the water collects was cleaned out and sprayed with antiseptic spray.
· Cheap buses to operate. Example Sunnybank Hills.
The school is looking to buy a fleet of buses. Dr Noor and Brother Anwar will look into the viability of this in May.
Update on Sportathon
Sister Shameen to liaison with Mrs Ashraf early May to set date. Sub committee to run with it.
Update on car boot sale
Proposal provided by Domenic. Will park this fund raising idea until after Ramadan.
Translation of newsletter
Sister Nuraan said there are some parents that do not read their newsletters. Should look to getting the newsletter running and then look at translating it. Domenic Bof to look to getting one going. Use the VOICE logo.
Cyclic events – Look to set up a task list.
Put forward proposal to create a task list of cyclic events. No real reaction from committee.
Spring Fete
Brother Anwar proposed that Brother Shiraz be the project manager.
It was a struggle to get volunteers for all the stalls last years. A general agreement was reached were suitable that we use external parties to set up stalls even though the profits are 50%. It was tabled that we do not have an auction this year.
Brother Anwar will meet with Big Show Queensland to discuss additional services.
6. General Business
• Weekly Fund raising funds for school excursion. We should allow teachers to concentrate on teaching. Excursions should be paid upfront. Look to monthly fundraisers by CPAC. Dr Noor to get feedback from teachers.
• The Calamvale Committee College raises most of its fund through the tuck shop.
• All CPAC members should apply for Blue Card. Forms at admin.
• We should look to setting up the school as a voting station. Could provide stalls.
• Brother Osman suggested we should look to do a sausage sizzle at a place like Bunnings. Meat could be provided by continental meats.
• Sister Shameen will contact Sister Fenti to see if she is setting up a stall at the Holland Park Fete. Look at profit share.
• Look at holding a dinner function for 2nd Term.
7. The next meeting is set for Monday, 5th May at 7pm.
8. The meeting closed at 8.10 pm with a dua.
Action Items
➔ Review sponsor letter (Br Anwar)
➔ Draft letter to member for Stretton concerning road markings (Br Anwar)
➔ Email Yearly planner to Sister Shameen (Dr Noor)
➔ Get feedback from teachers on cutting down sausage sizzles for excursions and look to a monthly CPAC fund raiser (Dr Noor)
➔ Look at having a Bunnings style sausage sizzle at an external venue (Br Osman Br Anwar)
➔ Meet with the board to see issues with complying with government requirements for grant. (Br Anwar)
➔ Meet with other schools to explore what is involved in getting grants (BR Anwar, Sister Nuraan)
➔ Send out a $300 cheque overseas to cover interest (Br Osman)
➔ Write up a newsletter (Br Domenic)
➔ Apply for a blue card (CPAC committee)
➔ Investigate what is involved in setting up a voting station (Sister Nuraan)
➔ Investigate what is required to get access to parent email database (Sister Shameen)
➔ Investigate Calamvale Community Tuck shop and fund raising (Sister Nuraan)
➔ Sportathon Sub Committee to liason with Mrs Ashraf and set date (Sister Shameen)
➔ Look at holding a dinner function (BR Zaffar)
COLLEGE PARENT ADVISORY COMMITTEE
Meeting Minutes: 14th April 2008
Minutes of the third meeting of the College Parents Advisory Committee held at the Islamic College of Brisbane on Wednesday 14th April at7pm.
Present: Anwar Benjamin, Osman Rane, Domenic Bof, Shirhan Ibrahim, Nuraan Pandie, Shameem Rane, Dr Noor
Apologies: Muhsin Ally, Leila Nur Riskiyandi, Zaffar Iqubal Khan, Fenti Forsyth, Amron Shamshir Osman
Absent:
Quasir Nasir
1. Meeting opened at 7:05 pm with a recitation of the Holy Quran.
2. Secretary's Report Secretary moved to have the minutes of the last meeting passed. Seconded by Br Osman. Carried.
Correspondance In : Went through all feedback provided by parents as an agenda item
Sponsorship draft from Brother Osman
Correspondance Out :
None
3. Treasurers ReportIncome: $0Expenditure: $0Current Bank Balance: $41828.54 (Feb 29th)
4. Business arising from the last meeting
Pass the AGM minutes
Br Anwar passed the AGM minutes. Seconded by Br Osman
Approach Breakfast cereal companies for sponsorship
Brother Amron has drafted a sponsorship letter to be sent to the cereal companies. With Brother Anwar to review.
Provide Year Planner and student numbers
Student numbers are 700. Doctor Noor will email Yearly Planner to Sister Shameen.
5. Agenda Items
Line Markings On Road.
Ruling from council; due to the bend on in the road approaching the school and the 70 km/h speed limit. Cannot put pedestrian crossing on Acacia Road. Brother Anwar will draft a letter to the member for Stretton to have lines clearly marked stating the 40 km speed limit during school.
Prep Building Update
The Prep buildings’ scheduled completion is Aug/Sep 2008. Will include a modern playground. Currently looking to offload dirt dug up at the site next door.
Feedback on AGM report handout
Was a success in that we received some feedback from parent, which we will go through each CPAC meeting. The downside was a lot of parents were missed due to not handing out to students in the bus and running out of reports at the end. If we were to do this again we would need 400 sheets and at least 3 volunteers.
It would be good if we could get a list of emails that belong to the parents. The school has this but there are confidentiality laws against handing this out. Need to look at requesting from parents permission to access this list.
Feedback from parents received over month
· Playground Equipment for primary grades, poor and safe
There will be a modern playground when the prep building is complete along with two tennis courts.
· Too many students in some classes. Example 25 in grade 1H.
The school standard for class numbers is 30 students. Though this is the standard the actual class size limit is 27/28.
· Most students in the prep cannot reach the soap in the prep toilets. SOMe cannot reach the taps.
The soap will be moved. The students can use the wudu taps if thewy can not reach the toilet taps.
· No soap found in some stalls.
Did not get to this item. Will put in as an action
· Lot of mosquitos in the toilet
The pit where the water collects was cleaned out and sprayed with antiseptic spray.
· Cheap buses to operate. Example Sunnybank Hills.
The school is looking to buy a fleet of buses. Dr Noor and Brother Anwar will look into the viability of this in May.
Update on Sportathon
Sister Shameen to liaison with Mrs Ashraf early May to set date. Sub committee to run with it.
Update on car boot sale
Proposal provided by Domenic. Will park this fund raising idea until after Ramadan.
Translation of newsletter
Sister Nuraan said there are some parents that do not read their newsletters. Should look to getting the newsletter running and then look at translating it. Domenic Bof to look to getting one going. Use the VOICE logo.
Cyclic events – Look to set up a task list.
Put forward proposal to create a task list of cyclic events. No real reaction from committee.
Spring Fete
Brother Anwar proposed that Brother Shiraz be the project manager.
It was a struggle to get volunteers for all the stalls last years. A general agreement was reached were suitable that we use external parties to set up stalls even though the profits are 50%. It was tabled that we do not have an auction this year.
Brother Anwar will meet with Big Show Queensland to discuss additional services.
6. General Business
• Weekly Fund raising funds for school excursion. We should allow teachers to concentrate on teaching. Excursions should be paid upfront. Look to monthly fundraisers by CPAC. Dr Noor to get feedback from teachers.
• The Calamvale Committee College raises most of its fund through the tuck shop.
• All CPAC members should apply for Blue Card. Forms at admin.
• We should look to setting up the school as a voting station. Could provide stalls.
• Brother Osman suggested we should look to do a sausage sizzle at a place like Bunnings. Meat could be provided by continental meats.
• Sister Shameen will contact Sister Fenti to see if she is setting up a stall at the Holland Park Fete. Look at profit share.
• Look at holding a dinner function for 2nd Term.
7. The next meeting is set for Monday, 5th May at 7pm.
8. The meeting closed at 8.10 pm with a dua.
Action Items
➔ Review sponsor letter (Br Anwar)
➔ Draft letter to member for Stretton concerning road markings (Br Anwar)
➔ Email Yearly planner to Sister Shameen (Dr Noor)
➔ Get feedback from teachers on cutting down sausage sizzles for excursions and look to a monthly CPAC fund raiser (Dr Noor)
➔ Look at having a Bunnings style sausage sizzle at an external venue (Br Osman Br Anwar)
➔ Meet with the board to see issues with complying with government requirements for grant. (Br Anwar)
➔ Meet with other schools to explore what is involved in getting grants (BR Anwar, Sister Nuraan)
➔ Send out a $300 cheque overseas to cover interest (Br Osman)
➔ Write up a newsletter (Br Domenic)
➔ Apply for a blue card (CPAC committee)
➔ Investigate what is involved in setting up a voting station (Sister Nuraan)
➔ Investigate what is required to get access to parent email database (Sister Shameen)
➔ Investigate Calamvale Community Tuck shop and fund raising (Sister Nuraan)
➔ Sportathon Sub Committee to liason with Mrs Ashraf and set date (Sister Shameen)
➔ Look at holding a dinner function (BR Zaffar)
Thursday, May 17, 2007
Meeting Minutes 10 May 2007
ISLAMIC COLLEGE OF BRISBANE
COLLEGE PARENTS ADVISORY COMMITTEE
Meeting Minutes: 10 May 2007
Minutes of the fourth meeting of the College Parents Advisory Committee held at the Islamic College of Brisbane on Thursday 10 May at 7pm.
Present: L.Nur Riskiyandi, A.Mohammadzai, Z.Iqubal, O.Rane, D.Bof, F.Wilson, H.Koura,. F.Forsyth, A.Benjamin, H.McKenna, H.Awal
Apologies: M.Ally, M.Noor, S.Allahwala, S.Sabdia, Q.Nasir
Absent: E.Yildiz, M.Khateeb
1. Meeting opened at 7.05pm with a recitation of the Holy Quran.
2. Apologies were noted as listed above and Br Zafar welcomed two new attendees.
3. Secretary's Report
The minutes of the last meeting were reviewed. Clarification was sought regarding the $10 000 cheque for the library. It was confirmed the item was recorded accurately in the minutes. The minutes were passed.
Correspondence In
Request for $5000 from Prep teachers.
Invoice for sporting goods from Primary teachers amounting to $5313.25.
Email response from Australian Sports Commission.
Email response from Dr Noor regarding last meeting’s action items
Correspondence Out
Letter to Ahmad Ghanem and Jasmine Khan.
Email letter of support to Australian Sports Commission.
4. Business arising from the minutes
Primary Seating
• Primary seating has been ordered and should arrive in the next two weeks.
• Stand-alone seating costs $1081.50 per unit and will be paid for by sponsors. Four parents have pledged to “sponsor a seat” so far.
• All parents and members of the community are welcome to “sponsor a seat”, and should contact CPAC to do so.
Oval
• The College is organizing to have the oval aerated, and CPAC is considering purchasing a spike roller to save future costs.
Prep Toilets
• The Prep toilets have been repaired and two new toilet blocks are being organised.
Girls’ Sports Uniform
• A uniform committee will have to be formed which will work closely with the College in addressing the needs of female students.
6. General Business
Sportathon/Chocolate Drive
• Sub-Committee formed: Br Anwar, Sr Kareema and Sr Shameem. Mr Chown will be consulted.
• Preliminary date set for the 21st June 2007.
• Chocolate Drive postponed.
Fund-raising Goal
• A quote from Gabba Sporting Products for a Multi Purpose Cricket Complex costing $64,870.20 excluding GST was presented to the Committee.
• The Complex could be paid for by parent sponsorship and a fund-raising dinner.
• The Committee will also look at handball courts, as suggested by PE teacher Mr Chown last meeting.
Turf and Topsoil
• The donated turf has been laid and there is no need to purchase any topsoil.
• The Committee thanks the fathers that participated in the working bee.
Honour Board
• CPAC was asked to purchase an Honour Board for $850. Approved.
Grant for Prep
• The Prep teachers request for $5000 to purchase new equipment and resources will be forwarded to the Board to consider first.
Grant for Primary
• The Primary submitted an invoice for sporting equipment amounting to $5313.25.
• The Committee will consult PE teacher Mr Chown before making a final decision.
Quran Competition Lunch
• CPAC did not agree to fund the cost of providing lunch on one of the competition days, but will assist the College with serving and preparation.
P&C Guidelines
• The “Code of Conduct” guidelines were read and accepted by the Committee.
7. Committee Reports
Library Sub-Committee
• The sub-committee will request a written response to the Library Report submitted to the Board.
Traffic Sub-Committee
• The Committee agreed to purchase additional candy poles.
• The College will be informed of the suggestion to install additional gates to the lower campus from the car park.
8. Additional Business and Agenda Items for Next Meeting
• Pick-up point fence.
• Scholarship fund.
• Shade cloth for Prep fence.
• Newsletters/ Communication with parents.
• Blog Workshop.
• Fund-raising BBQ.
7. The next meeting is set for Monday, 21 May at 7pm. The Blog workshop will be held at 6.30pm.
8. The meeting closed at 9.08pm with a dua.
Action Items
➔ Invite parents to “sponsor a seat” (Anwar).
➔ Get quotes for spike roller (Aref).
➔ Get preliminary approval to investigate/redesign girls’ sports uniform (Fenti).
➔ Submit Cricket complex proposal to the Board (Osman).
➔ Purchase Honour Board (Dr Noor).
➔ Forward Prep proposal to the Board (Leila).
➔ Seek feedback from Mr Chown regarding Primary request (Leila).
➔ Rephrase 7c of “Code of Conduct” guidelines (Anwar).
➔ Draft a letter of request to the Board regarding response to Library Report (Fadzilah).
➔ Get quotes for candy poles (Aref).
➔ Bring laptop for blog workshop (Anwar).
Thursday, March 29, 2007
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