ICB Minutes 14th April 2008

ISLAMIC COLLEGE OF BRISBANE
COLLEGE PARENT ADVISORY COMMITTEE
Meeting Minutes: 14th April 2008

Minutes of the third meeting of the College Parents Advisory Committee held at the Islamic College of Brisbane on Wednesday 14th April at7pm.

Present: Anwar Benjamin, Osman Rane, Domenic Bof, Shirhan Ibrahim, Nuraan Pandie, Shameem Rane, Dr Noor
Apologies: Muhsin Ally, Leila Nur Riskiyandi, Zaffar Iqubal Khan, Fenti Forsyth, Amron Shamshir Osman
Absent:
Quasir Nasir

1. Meeting opened at 7:05 pm with a recitation of the Holy Quran.

2. Secretary's Report Secretary moved to have the minutes of the last meeting passed. Seconded by Br Osman. Carried.

Correspondance In : Went through all feedback provided by parents as an agenda item
Sponsorship draft from Brother Osman

Correspondance Out :
None

3. Treasurers ReportIncome: $0Expenditure: $0Current Bank Balance: $41828.54 (Feb 29th)

4. Business arising from the last meeting
Pass the AGM minutes
Br Anwar passed the AGM minutes. Seconded by Br Osman

Approach Breakfast cereal companies for sponsorship

Brother Amron has drafted a sponsorship letter to be sent to the cereal companies. With Brother Anwar to review.

Provide Year Planner and student numbers

Student numbers are 700. Doctor Noor will email Yearly Planner to Sister Shameen.

5. Agenda Items

Line Markings On Road.
Ruling from council; due to the bend on in the road approaching the school and the 70 km/h speed limit. Cannot put pedestrian crossing on Acacia Road. Brother Anwar will draft a letter to the member for Stretton to have lines clearly marked stating the 40 km speed limit during school.

Prep Building Update
The Prep buildings’ scheduled completion is Aug/Sep 2008. Will include a modern playground. Currently looking to offload dirt dug up at the site next door.


Feedback on AGM report handout

Was a success in that we received some feedback from parent, which we will go through each CPAC meeting. The downside was a lot of parents were missed due to not handing out to students in the bus and running out of reports at the end. If we were to do this again we would need 400 sheets and at least 3 volunteers.

It would be good if we could get a list of emails that belong to the parents. The school has this but there are confidentiality laws against handing this out. Need to look at requesting from parents permission to access this list.

Feedback from parents received over month

· Playground Equipment for primary grades, poor and safe
There will be a modern playground when the prep building is complete along with two tennis courts.

· Too many students in some classes. Example 25 in grade 1H.

The school standard for class numbers is 30 students. Though this is the standard the actual class size limit is 27/28.

· Most students in the prep cannot reach the soap in the prep toilets. SOMe cannot reach the taps.

The soap will be moved. The students can use the wudu taps if thewy can not reach the toilet taps.

· No soap found in some stalls.

Did not get to this item. Will put in as an action

· Lot of mosquitos in the toilet

The pit where the water collects was cleaned out and sprayed with antiseptic spray.

· Cheap buses to operate. Example Sunnybank Hills.

The school is looking to buy a fleet of buses. Dr Noor and Brother Anwar will look into the viability of this in May.

Update on Sportathon

Sister Shameen to liaison with Mrs Ashraf early May to set date. Sub committee to run with it.

Update on car boot sale

Proposal provided by Domenic. Will park this fund raising idea until after Ramadan.

Translation of newsletter

Sister Nuraan said there are some parents that do not read their newsletters. Should look to getting the newsletter running and then look at translating it. Domenic Bof to look to getting one going. Use the VOICE logo.

Cyclic events – Look to set up a task list.

Put forward proposal to create a task list of cyclic events. No real reaction from committee.

Spring Fete

Brother Anwar proposed that Brother Shiraz be the project manager.

It was a struggle to get volunteers for all the stalls last years. A general agreement was reached were suitable that we use external parties to set up stalls even though the profits are 50%. It was tabled that we do not have an auction this year.

Brother Anwar will meet with Big Show Queensland to discuss additional services.

6. General Business
• Weekly Fund raising funds for school excursion. We should allow teachers to concentrate on teaching. Excursions should be paid upfront. Look to monthly fundraisers by CPAC. Dr Noor to get feedback from teachers.
• The Calamvale Committee College raises most of its fund through the tuck shop.
• All CPAC members should apply for Blue Card. Forms at admin.
• We should look to setting up the school as a voting station. Could provide stalls.
• Brother Osman suggested we should look to do a sausage sizzle at a place like Bunnings. Meat could be provided by continental meats.
• Sister Shameen will contact Sister Fenti to see if she is setting up a stall at the Holland Park Fete. Look at profit share.
• Look at holding a dinner function for 2nd Term.

7. The next meeting is set for Monday, 5th May at 7pm.

8. The meeting closed at 8.10 pm with a dua.


Action Items
➔ Review sponsor letter (Br Anwar)
➔ Draft letter to member for Stretton concerning road markings (Br Anwar)
➔ Email Yearly planner to Sister Shameen (Dr Noor)
➔ Get feedback from teachers on cutting down sausage sizzles for excursions and look to a monthly CPAC fund raiser (Dr Noor)
➔ Look at having a Bunnings style sausage sizzle at an external venue (Br Osman Br Anwar)
➔ Meet with the board to see issues with complying with government requirements for grant. (Br Anwar)
➔ Meet with other schools to explore what is involved in getting grants (BR Anwar, Sister Nuraan)
➔ Send out a $300 cheque overseas to cover interest (Br Osman)
➔ Write up a newsletter (Br Domenic)
➔ Apply for a blue card (CPAC committee)
➔ Investigate what is involved in setting up a voting station (Sister Nuraan)
➔ Investigate what is required to get access to parent email database (Sister Shameen)
➔ Investigate Calamvale Community Tuck shop and fund raising (Sister Nuraan)
➔ Sportathon Sub Committee to liason with Mrs Ashraf and set date (Sister Shameen)
➔ Look at holding a dinner function (BR Zaffar)